In this article, you'll learn how subcontractors clock in and out, fix their own times and add mileage. You'll also see where the office checks and corrects those hours, so pay comes out right without a paper timesheet.

Note: The time clock is only for subcontractors. Regular team members don't have one. Subcontractors is a feature you switch on in Features, and it isn't part of the free CRM. Once it's on, fill in Add your first subcontractor to finish setup and click Add & send their W-9. They get a text with a link to sign their W-9 and pick a password.

To open the office side:

In the menu, click Subcontractors. On a phone, it's listed with your features.
The page opens on the Day board tab.

Clocking in and out

Subcontractors don't log in to the CRM itself. They use the crew portal at /pay. On the Sign in page they type their Phone number and Password, the one they picked on the W-9 form. They can also use the phone app: on the login screen, they type their phone number in the box labeled Email, or your phone number if you're on a crew, add the same password, and the app opens the same crew dashboard.

The clock sits near the top of the dashboard:

Tap Clock in to start the day. The badge at the top changes to Clocked in.
Tap Start break when you stop for a break. The badge shows On break.
Tap End break to get back on the clock.
Tap Clock out when you're done.

The white bar at the top shows the hours you've worked today and what they come to. The line under the buttons shows your hourly rate and any break time.

Fixing today's times

Forgot to clock in on time? You can fix today's times yourself on the Today tile.

On the Today tile, tap the Work or Break line you want to change.
Change Start and End. If you're still clocked in, tap Set an end time to add one, or Leave clocked in to take it back off.
Tap Save, or Cancel to leave it as it was.

You can only change today's times, and only ones that haven't been paid. A time can't be later than now, and the end has to come after the start. For any other day, ask the office.

Note: The office sees every change you make here. In Crew to pay, your row gets an edited tag, and the line shows the times as they were before.

Adding mileage

Mileage only shows up for people the office pays by the mile.

On the Today tile, tap Mileage.
Type the miles and, if you want, what they were for.
Tap Add.

For an earlier day, tap + Add mileage under that day in Recent days. Until they're paid, you can take off miles you typed in today with Remove. Once a day is paid, it takes no more miles.

Tip: In the phone app, GPS counts your miles while you're clocked in and not on break, and the Today tile says Tracked by GPS while you're clocked in. To keep counting with the phone in your pocket, set the app's location access to "Always" on iPhone or "All the time" on Android.

Seeing your past days

Recent days lists your last five days with hours, miles and pay. Tap a day to open its receipts, mileage, hours and Day total. Once the office pays you, a green line under the day reads Paid, with the method, amount and time. Tap Older to see any month.

Checking and fixing hours on the Day board

The Day board shows everyone who logged time on one day, with their hours, breaks and pay.

The Day board, one card per person who worked that day

Use Today, the arrows or the date box to pick a day.
To clock someone in from the office, pick them in Add someone to this day… and click Clock in. Each card also has Clock in, Break, End break and Clock out, depending on where they are in their day.
To change a time, click edit on the line, change the two times and click Save.
To add time they forgot to log, click + entry, pick Work or Break, set Start and End, and click Add.
To remove a line, click delete and confirm. The change stays in the activity log.

Adding a missed entry on the Day board

Under the cards, What happened on this day lists every clock-in, break and change, with who did it. The Activity tab shows the same across every day.

Fixing hours in Crew to pay

When someone is owed money, a Crew to pay block shows up on your home page. Each person gets one row with their hours, status and pay. The status reads Clocked in, Ready to pay or No hours yet.

Click a person's row to open it.
Under Hours worked, click edit on a line.
Set the start and end on the time wheels, then click Save.

A line the subcontractor changed themselves says edited by with their first name and the times it was before. Under Mileage, click a line to change the day, miles or note, then Save, or Delete it. Under Receipts, click a line to change it, or click Remove from pay to leave it off their pay while keeping it on the Receipts page.

Seeing someone's full history

In the menu, click Team.
Click the person.
Open the History tab.

You'll see their total Days, Hours and Earned, then a table with Day, In, Out, Worked, Break and Pay. You can only read this tab. To change a time, use the Day board or Crew to pay.

How subcontractors log their hours